Using the Notion Calendar: What are the Steps?

Notion Calendar streamlines scheduling, syncs with databases, and enhances collaboration. It offers customizable options and templates for managing tasks, birthdays, subscriptions, and content schedules.

Sure! Here’s a simple summary of the content:

Notion has launched its new calendar app, Notion Calendar, aiming to simplify scheduling. It’s a significant upgrade from Cron, another app they acquired. The guide covers how to start using Notion Calendar, including accessing, setting up, and customizing it. It also explains how to sync databases and collaborate with teams effectively. Notable features include integrating databases, managing time zones, and using templates for tasks, birthdays, expenses, and content publishing. Despite some limitations, Notion Calendar offers a user-friendly tool for better organization and productivity.

How can I get started with Notion Calendar?

To get started with Notion Calendar, you’ll need a Google account. Visit and sign in using your Google account. Notion Calendar is available as a web application and also as a desktop or mobile tool for both Windows and Mac, offering flexibility to use it across different platforms.

What customization options are available for Notion Calendar?

Notion Calendar offers several customization options:

  1. Event Display Customization: You can customize advance notification settings and choose what information to prioritize in the menu bar, whether it’s the event title or event time.
  2. Calendar View Customizations: You can adjust the number of days shown in your calendar, show or hide week numbers and weekends, collapse or expand the all-day event section, set the starting day of the week, and adjust the grid and interface scale.

How can I sync Notion databases with Notion Calendar?

To sync Notion databases with Notion Calendar:

  1. Connect your Notion account to the Notion Calendar app.
  2. Set up a Calendar view in a database: Ensure there’s a Calendar View of the database within Notion. Select the date property to be displayed in Notion Calendar.
  3. Use the “Open in Calendar” feature: After setting up a Calendar View, click the button that appears in the top right corner to open Notion Calendar in a web browser.
  4. Manually add a database: If you have a Calendar View in a database, manually add this database to Notion Calendar. Click the three dots next to your workspace name, then choose “Add Notion database” and select the databases with Calendar Views to display.

What are some best use cases for Notion Calendar, and how can templates be utilized?

Some best use cases for Notion Calendar and how templates can be utilized include:

  1. Managing Tasks and Projects Dates:
    • Centralize all important dates, events, tasks, and projects in one location.
    • Effortlessly reschedule tasks and projects by dragging and dropping them to new dates or times.
    • Clearly visualize available time slots based on calendar tasks.
    • Allocate specific time blocks for tasks and projects directly in the calendar to prioritize and allocate dedicated slots for focused work.
    • Integrate tasks and projects from an all-in-one Notion system, like the Second Brain 2.0 template, to enhance efficiency and time management.
  2. Viewing Birthdays and Anniversaries Reminders:
    • Connect the Personal CRM Template to Notion Calendar to automatically display important dates like birthdays and anniversaries.
    • Avoid manual entry of each occasion by integrating the Personal CRM Template with Notion Calendar.
    • Keep track of birthdays and anniversaries seamlessly integrated into the daily schedule.
  3. Managing Subscription and Expense Renewals:
    • Transfer expenses and subscriptions to Notion Calendar to avoid forgetting or missing renewals.
    • Connect the Subscription Tracker Template to Notion Calendar to monitor recurring subscriptions and expenses in one view.
    • Receive automatic reminders about renewal dates directly on the calendar.
    • Facilitate decision-making about continuing or canceling subscriptions and ensure preparedness for upcoming financial commitments.
  4. Managing Content Publishing Schedule:
    • Utilize Notion Calendar as a reminder for content publishing deadlines and other important meetings.
    • Link the Content Planner & Calendar template to Notion Calendar to create a dynamic content calendar.
    • Keep track of social media posts and promotions across different platforms.
    • Maintain a consistent online presence and align social media strategy with scheduled commitments.

Templates can be utilized by opening the respective template in Notion, selecting the calendar view, and then integrating it with Notion Calendar. Alternatively, manually add the database to Notion Calendar by clicking on the three dots next to the workspace name and selecting “Add Notion database.”

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